CXM Group was established in 2015 primarily as an institutional liquidity provider. CXM is a highly regulated and fast-growing global Fintech group with multiple regulatory licenses, including FCA and Mauritius, spanning global presence with 20+ offices in London, New York, Dubai and Southeast Asia with a 250+ multinational team.
Key Responsibilities:
1. Reception Duties:
o Greet and welcome visitors in a warm and professional manner.
o Answer, screen, and direct incoming phone calls, taking messages as necessary.
o Manage visitor sign-in procedures and ensure security protocols are followed.
o Address inquiries from clients, vendors, and guests, or refer them to the appropriate department.
2. Administrative Support:
o Provide general administrative support to departments, including data entry, filing, photocopying, and scanning.
o Prepare and process documents, reports, and presentations as required.
o Maintain office supplies inventory and place orders as needed.
o Assist with scheduling appointments, meetings, and conference rooms.
o Support travel arrangements and accommodations for staff when required.
3. Office Management:
o Ensure the reception area, meeting rooms, and common areas are clean and organized.
o Coordinate maintenance and repair of office equipment, including printers, copiers, and phones.
o Assist with the onboarding of new employees by organizing necessary paperwork and providing orientation materials.
o Handle incoming and outgoing mail, packages, and courier services.
4. Record Keeping and Reporting:
o Maintain and update contact lists and other relevant databases.
o Compile data for routine reports and assist in preparing summaries for management.
o Ensure confidential information is handled with care and comply with office data security policies.
5. Event Coordination:
o Assist in organizing company events, meetings, and other social gatherings.
o Help with preparations, logistics, and coordination of catering, guest lists, and other requirements.
Qualifications:
· A university degree in business administration, office management, or a related field; additional certification in office administration or relevant area is a plus.
· Proven experience as a receptionist, administrative assistant, or similar role.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
· Strong written and verbal communication skills.
· Excellent organizational and time-management abilities.
· Professional demeanor with a customer-service focus.
· Ability to multitask and handle various responsibilities efficiently.
Working Conditions:
· This position is full-time, Monday to Friday, with standard office hours.
· Occasionally, flexibility in working hours may be required to accommodate events or other business needs.
Benefits:
· Competitive salary and benefits package
· Opportunities for professional development and growth
· Friendly and supportive work environmentCXM Group was established in 2015 primarily as an institutional liquidity provider. CXM is a highly regulated and fast-growing global Fintech group with multiple regulatory licenses, including FCA and Mauritius, spanning global presence with 20+ offices in London, New York, Dubai and Southeast Asia with a 250+ multinational team.
Key Responsibilities:
1. Reception Duties:
o Greet and welcome visitors in a warm and professional manner.
o Answer, screen, and direct incoming phone calls, taking messages as necessary.
o Manage visitor sign-in procedures and ensure security protocols are followed.
o Address inquiries from clients, vendors, and guests, or refer them to the appropriate department.
2. Administrative Support:
o Provide general administrative support to departments, including data entry, filing, photocopying, and scanning.
o Prepare and process documents, reports, and presentations as required.
o Maintain office supplies inventory and place orders as needed.
o Assist with scheduling appointments, meetings, and conference rooms.
o Support travel arrangements and accommodations for staff when required.
3. Office Management:
o Ensure the reception area, meeting rooms, and common areas are clean and organized.
o Coordinate maintenance and repair of office equipment, including printers, copiers, and phones.
o Assist with the onboarding of new employees by organizing necessary paperwork and providing orientation materials.
o Handle incoming and outgoing mail, packages, and courier services.
4. Record Keeping and Reporting:
o Maintain and update contact lists and other relevant databases.
o Compile data for routine reports and assist in preparing summaries for management.
o Ensure confidential information is handled with care and comply with office data security policies.
5. Event Coordination:
o Assist in organizing company events, meetings, and other social gatherings.
o Help with preparations, logistics, and coordination of catering, guest lists, and other requirements.
Qualifications:
· A university degree in business administration, office management, or a related field; additional certification in office administration or relevant area is a plus.
· Proven experience as a receptionist, administrative assistant, or similar role.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
· Strong written and verbal communication skills.
· Excellent organizational and time-management abilities.
· Professional demeanor with a customer-service focus.
· Ability to multitask and handle various responsibilities efficiently.
Working Conditions:
· This position is full-time, Monday to Friday, with standard office hours.
· Occasionally, flexibility in working hours may be required to accommodate events or other business needs.
Benefits:
· Competitive salary and benefits package
· Opportunities for professional development and growth
· Friendly and supportive work environment
To apply for this position, please complete the form below.
